The operating system for schools
Run your school.Not your admin.
Paylio brings payroll, finance, HR and everyday school operations into one intelligent platform — with the simplicity of WhatsApp.
POPIA compliant. No training needed. One platform for the whole school.
Show overdue accounts
23 accounts are overdue.
Total outstanding: R147,850
Trusted by 90+ schools across South Africa · Fully compliant
One platform
Every school operation, connected.
Payroll is where Paylio starts. It's not where it ends.
Payroll
Run payroll without the paperwork.
Complete payroll, built around the way schools actually work — with full compliance and an audit trail behind every run.
- Run, review and finalise payroll — from one WhatsApp message.
- PAYE, UIF, SDL and ETI calculated and checked automatically.
- Payslips generated and delivered the moment payroll is approved.
- Bonuses, allowances, deductions and adjustments — all handled, all logged.
Finance
Know exactly what your school is owed.
From billing to payment, see the complete picture — without chasing a single spreadsheet. Stop asking who owes what.
- See what every family owes, in real time.
- Automated WhatsApp fee reminders with secure PayFast payment links.
- Track invoices, payments and credit notes without leaving WhatsApp.
- Instant visibility into overdue and ageing balances — no more guessing.
HR
HR without the paperwork.
Manage your people from the same platform that runs payroll — no paper forms, no chasing signatures.
Approve leave in seconds
Staff apply for leave on WhatsApp; principals approve with one tap.
Employee records, always in sync
HR and payroll information live in one place, not two systems.
Balances and history, up to date
Leave balances and history update automatically — no spreadsheets.
Attendance
Know who's here. Know what needs attention.
Staff attendance, tracked automatically and surfaced the moment something looks off — right alongside payroll and HR.
- Real-time staff attendance, visible at a glance.
- Daily and historical attendance summaries — no register book.
- Automatic notifications when something needs your attention.
Paylio
online
Wednesday, 27 August
42/45 present
WhatsApp Copilot
Run your school from WhatsApp.
You don't need to open Paylio to use Paylio. Your school, in your pocket.
Payroll
- “Run payroll”
- “Review payroll”
- “Finalise payroll”
- “Show payroll summary”
HR
- “Show leave requests”
- “Approve leave”
- “Who is on leave?”
- “Show staff information”
Finance
- “How much does this parent owe?”
- “Show overdue accounts”
- “Show payment history”
Intelligence
Know before it becomes a problem.
Paylio doesn't just keep records — it watches for what matters, so you don't have to.
0+
Schools across South Africa
0 min
Average time to run full payroll
0%
POPIA & SARS compliant
0
Training sessions required
A glimpse of what Paylio surfaces
100% Secure
POPIA compliant and your data is always safe.
Save Time
Automate processes and reduce manual workload.
Easy to Use
No training needed. If you can WhatsApp, you can use Paylio.
Local Support
Real people. Real support. Always here for you.
Integrations
Connected to the tools you already use.
Paylio connects the systems your school already uses. One operating layer — your existing tools still work.
Trusted by 90+ schools
Don't just take our word for it.
“Paylio has made managing our school finances so much easier. From processing payroll for our staff to sending invoices to parents, everything is far more streamlined. The fact that we can do so much through WhatsApp is what really stands out for us — it saves time and makes the day-to-day administration much simpler.”
Lorraine MathapeloBethel Academy
Pricing
Built for schools. Priced for schools.
Simple, transparent pricing designed specifically for independent schools, ECD centres, homeschool centres and education providers.
Schools save
Educational institutions
R499/month
First month free · Money-back guarantee
- Payroll, HR & attendance on WhatsApp
- Leave management & approvals
- POPIA & SARS compliant payslips
- Local support, always
One platform. Every operation.
Let's transform how your school runs.
Simple, transparent pricing built for school budgets — book a demo and we'll get you live this week.
- Unlimited payroll runs
- All compliance built in (PAYE, UIF, SDL, EMP201)
- Finance, billing & fee reminders on WhatsApp
- Netcash, Xero & QuickBooks integrations
- Real-time operational intelligence
- Real, local human support
What schools typically pay per month
Run your school.
Not your admin.
One platform for payroll, finance, HR and everyday school operations. Book a demo and we'll get your school live this week.